Terms and time limitations
If the timetable is changed during the school year, in many cases it is recommended to open a new term and to carry out any changes in this term. In this respect, the calculation method was changed in Untis 2019 which will be explained in the following.
Teacher balance in one term
A lesson which takes place over the entire time range of a term fully counts in this term so that the teacher balance of this respective term can be calculated.
A school year of 42 weeks has two terms. Term 1 ends January 1 and lasts for 20 weeks; term 2 starts on 2 January and lasts 22 weeks.
Teacher Fre has a target/week of 12,000 value units in term 1.
Teacher Fre teaches subject LE (L-No. 21) during the entire term 1; the value of this lesson therefore is 1.00. Similarly, lessons 5-8, which count for 100% in the value calculation.
Lesson number 10, which is limited to 11 December, counts for 0.90 value units for the teacher’s actual value. This calculation is new and follows the logics that this lesson can only be held in 18 of 20 possible weeks, and the calculation of the factor therefore follows the principle
(number of active weeks in this term)/(number of weeks in this term), i.e.
18/20 = 0.90
The 'old' value which had been shown at this position until Untis 2018 and which is made up of (number of active weeks in this term)/(number of weeks during the school year ), i.e. 18/42=0.43, can now be found in the 'yearly average':
If you select term 2, in which this lesson is not held, you will see that it has a value of 0.00 in this term’s value calculation. The yearly average, however, is the same.
Lesson no. 21 has a value of 1.00 in the value calculation of term 1, as described in the beginning. This lesson does not exist in term 2, i.e. it is not relevant for the value of the teacher any more.
In total the value of given lessons in term 1 is 11.90 value units for teacher Fre. The above described example also explains why no sum total is shown in the total row of the yearly average column: the total of all individual lines shown in the picture does not sum up to the actual yearly average of 10.90, and would therefore only be confusing. The correct yearly average (lesson+reductions – more information will follow in the next section) are always stated in the 'Teacher' master data window.
In addition to the aforementioned lesson, other activities in the form of reductions are taken into teacher Fre’s lesson balance. He has this activity only in term 1, i.e. why in Untis 2019 it is calculated with 1.00 in term 1 and with 0.00 in term 2, similar to a date-limited lesson. This means that date-limited reductions are calculated the same as date-limited lessons.
This is also new in Untis 2019. Up to Untis 2018 the mean value 0.48 was shown here. This values is exclusively shown in the form view of the reduction window. The new version now makes it possible to generate the actual/target balance of the respective teacher for both term 1 and term 2.
Teacher balance for term and school year
The balance is activated in the page layout of the lesson window.
The first line states the balance for the current term. In the above example: 11.90 value units from the lesson plus 1.00 units from reduction, is a total of 12.90 value units.
The second line states the balance for the whole school year and throughout all terms. The example above shows teacher Fre’s balance in term 1 with + 0.90 and throughout the whole school year with +0.43. Any limitations and also all changes of the target value are taken into account in this term.
In term 2 teacher Fre’s balance states 0.00, the balance line for the whole school year certainly always looks the same regardless of the term.
The sum total of value corrections in one term can now also be displayed at the teachers’ master data.
Please note that
1.only '+' and '-' value corrections are taken into account,
2.the display of the sum total of value corrections is subject to the selected term and that
3.the total of value corrections are only included in the yearly average .
The above example shows a value correction of '20' in 40 school weeks and a value of '0.5' in the yearly average .