Distributing department data
When department data are distributed a new timetable file is created for each department with the name “<name>.gpn” (where <name> stands for the department’s short name). The file contains the following data:
•All the classes of the department
•All the lessons of the department
•All the classes which occur in the lessons of this department
•All teachers, rooms, subjects and departments of the school
Department files are basically completely normal Untis data files. However, they are flagged internally as department files.
The work steps necessary for distributing a file will now be illustrated using an example.
1.Please open the demo.gpn file.
2.Using “Modules | Departments | Master Data” you can see that three departments have already been defined in this file. Please openthe windows group 'Departments' by going to "Start | Departments" and assign the departments to the classes in accordance with the figure.
3.Now select “ Modules | Departments | Export (distribution)”.
4.Click on the <Export all departments> button. This will launch the export of the data of all departments in one go. Following the export, a window will be displayed indicating how many departments and how many classes have been exported.