Terms and cover scheduling

The cover scheduling module always accesses the currently active timetable. There is therefore no problem with shifting lessons across term boundaries.

When a change is being made to the timetable during the school year it can happen that the lesson scheduler and the substitution planner both wish to work with the database at the same time.

If you do not have Untis MultiUser you can use terms to allow the lesson scheduler and substitution planner to work simultaneously.

Let us assume that a timetable change must be made from 11 February onwards. The lesson scheduler creates a new term beginning on 11 February. With Untis MultiUser the substitution planner can, for example, create substitutions on 6 February, while the lesson scheduler makes changes to the timetable in the new term.

Note: restrict cover scheduling to term

If you want to work simultaneously on the timetable and on the cover schedule (in different periods), you need to check 'Restrict cover planning to the current term' under 'Settings | Miscellaneous | Multiple terms'.

If you do not use Untis MultiUser, proceed as follows:

The original data is the currently active file which we will name HalfYear1.gpn.

A new term is inserted into this file beginning on 11 February.

The substitution planner can continue working with this file.

The lesson scheduler saves this file under a different name, e.g. HalfYear1_2.gpn and modifies the timetable in the new term.

Two files exist on 11 February: HalfYear1.gpn with the complete substitution data and HalfYear1_2.gpn with the new timetable.

These two files must now be merged.

The substitution planner takes the lesson scheduler’s file (HalfYear1_2.gpn) and imports all the cover scheduling data from the file HalfYear1.gpn using 'File | Import/Export | Import cover scheduling data'.

The file HalfYear1_2.gpn now exists containing both the new timetable and the cover scheduling data created so far.