Limitations to school, school year...
You can limit the user rights to certain schools, school years, versions, terms and departments in the lower section of the "User groups" dialogue. However, the fields have to be activated from left to right. This means that you only apply limitations to a school year after you have applied limitations to a school.
Furthermore you have the possibility to check "Read only" at the end of the lines when desired. You can thus ensure that e.g. in some school years the data may be changed whereas in others it can be read only.
Clicking on the button in the relevant cell displays possible elements for selection. Multiple elements can be selected.
The figure shows the rights of user group "Demo group". This group has in school no. 2 access to all data in the school years 2016/2017 and 2017/2018, but access to data for the school year 2018/2019 is limited to "Read only".
Please note the following 'priority rules':
Rule 1: the "Read only" code only applies within the row, both for the term as a whole as well as for the department as a whole.
In the example above, all rights are limited to 'Read only' as soon as either P1 or A1 is selected.
Rule 2: Naming an element 'trumps' 'All'
All departments with the exception of A1 have "Read only" rights.
Rule 3: When several elements are named, 'Read only' trumps
With this input, departments A1, A2 and A3 have "Read only" rights. A4 alone has 'normal' rights.
Please also note that a user administrator can only assign rights to a user group for those schools for which he/she is also authorised.
All entries made in the "User groups" dialogue will only be written to the database when <OK> is clicked. If you click on <Cancel> all current input will be rejected.