Entering absences

The absence of any one of the three master data elements, teacher, class or room, is considered to be an absence.

Example: set absence of a teacher

Teacher Hugo is to be set as absent on any Monday in the school year.The absence of any one of the three master data elements, teacher, class or room, is considered to be an absence.

Example: set absence of a teacher

Teacher Hugo is to be set as absent on any Monday in the school year.

1.Open the file demo.gpn and switch to cover planning mode.

Note: demo files

You can find the demo files under 'File | Welcome | Demo files'. The demo.gpn file can be found in the selection list of 'Demo files' .

2.Open the absence window via the 'Absence' button.

3.Set the calendar in the absences window to any Monday in the school year.

4.Select teacher Hugo from the list of teachers. Alternatively you can enter the teacher's short name. Confirm your entry with <Tab> or <Enter>.

Teacher Hugo has been set absent for the whole day.

Note: Reason of absence

You can enter a – previously defined – reason of absence in column "Abs. reason". This determines if and how the cancelled periods are counted. Please refer to chapter Reason of absence for further information.

If a room is not available for some periods or several days, you can switch to type 'Room' in the absence window. Rooms can be set to 'absent' in the same way as teachers and classes. You will find an example of this in chapter ' Entering absences '.

You can delete an absence using the <Delete>button.

Note: Comments function

As of Untis 2019 you can add comments in many fields by a simple right click and using the context menu. Comments are notes which are neither printed nor forwarded. For more information on the comments function in Untis please go to chapter ' Comments function ' or to the version brochure of Untis 2019.