Preface

The use of genders

Since we respect equal treatment of men and women also language-wise, we try to adhere to the basic principles of the use of gender-neutral language with respect to readability whenever possible. In this manual, however, we refer to the program interface where it simply is not possible to use gender-neutral language due to limited space and translatability. Therefore we would like to explicitly declare that the terms teacher, representative and student refer to both men and women.

Substitution planningA number of different conditions must be met when creating an up-to-date timetable:

•Substitutions should preferably involve substitute teachers who can teach the subject and who know the class

•The substitution should wherever possible fit in with the substitution teacher's normal timetable

•Open substitutions should be filled primarily using shifts (preponements)

•The information should be conveyed quickly and simply to the recipients (students, teachers, head office, parents)

•Teachers should be debited for some missed periods but not for others

•It should be possible to easily retrieve statistics according to user-defined criteria.

The larger the school the harder it is to clarify all these questions, especially since time plays an important role. Many substitutions have to be dealt with faultlessly within a matter of minutes in the morning, and the information has to be transmitted to students and teachers in a timely manner.

The use of the cover planning module – possibly in conjunction with other modules such as ‘Break supervision’ and ‘Info timetable’ or with ‘WebUntis’ – facilitates clear, quick and, above all, faultless editing of daily substitutions and their printing or electronic display. It is no longer necessary to post the current substitution list on the notice board as in the past

A second major task of the cover planning module is the maintenance of substitution statistics and their evaluation in accordance with user-defined criteria and those specified by the authorities.

This manual is intended to provide, first, a quick introduction to using the module and, second, a complete description of all its functions. For this reason it is divided into two parts. The first part is a short introduction to the main elements of cover planning. This will quickly familiarise you with the most common functions of cover planning and give you an overview of the way the module works.

The second part focuses on all the functions of the module in detail, and the interfaces to other modules are explained.

Please contact your Untis partner of the respective region for specific information such as substitution statement for a specific country.

You will find information on new features, valuable tips and advice as well as contributions in the forum on our website www.untis.at. Untis' tried-and-tested support structure will provide any assistance required for specific questions.

The use of genders

Since we respect equal treatment of men and women also language-wise, we try to adhere to the basic principles of the use of gender-neutral language with respect to readability whenever possible. In this manual, however, we refer to the program interface where it simply is not possible to use gender-neutral language due to limited space and translatability. Therefore we would like to explicitly declare that the terms teacher, representative and student refer to both men and women.

Substitution planningA number of different conditions must be met when creating an up-to-date timetable:

The larger the school the harder it is to clarify all these questions, especially since time plays an important role. Many substitutions have to be dealt with faultlessly within a matter of minutes in the morning, and the information has to be transmitted to students and teachers in a timely manner.

The use of the cover planning module – possibly in conjunction with other modules such as ‘Break supervision’ and ‘Info timetable’ or with ‘WebUntis’ – facilitates clear, quick and, above all, faultless editing of daily substitutions and their printing or electronic display. It is no longer necessary to post the current substitution list on the notice board as in the past

A second major task of the cover planning module is the maintenance of substitution statistics and their evaluation in accordance with user-defined criteria and those specified by the authorities.

This manual is intended to provide, first, a quick introduction to using the module and, second, a complete description of all its functions. For this reason it is divided into two parts. The first part is a short introduction to the main elements of cover planning. This will quickly familiarise you with the most common functions of cover planning and give you an overview of the way the module works.

The second part focuses on all the functions of the module in detail, and the interfaces to other modules are explained.

Please contact your Untis partner of the respective region for specific information such as substitution statement for a specific country.

You will find information on new features, valuable tips and advice as well as contributions in the forum on our website www.untis.at. Untis' tried-and-tested support structure will provide any assistance required for specific questions.