Student groups in Untis

This chapter will explain to you how student groupswork so that correct display in both programs (Untis and WebUntis) is guaranteed.

Any student groups you will need in WebUntis must first be created in Untis. It is the responsibility of the timetable scheduler to create these student groups in Untis. Users are not allowed anymore to create, delete or change names in WebUntis.

You can freely choose any name for student groups, you can go for a combination of subject and class (D_1A) or create a new name (Volleyball-advanced level).

However, once you have chosen a name, it can be dangerous to change it during the school year, i.e. in general it is not possible to change it.

Enter a student group name for every lesson taught only for one part of the students of the respective class in Untis. Proceed the same for lessons in which all students take part at the beginning of the year, but there is the possibility that this could change (e.g. due to new students) during the school year, i.e. that not all the students attend this lesson.

The combination subject | student group is a clear identification of a lesson in WebUntis. If a lesson does not have a student group, the combination subject | class identifies the lesson. A lesson number only is an informative feature in WebUntis.

Lessons with the same combination subject | student group (or subject | class when there is no student group), are combined to one lesson when imported from Untis to WebUntis.

Before you change anything regarding a lesson in Untis you need to create a new term.

If a lesson coupling is changed in-depth in a new term (coupling line is deleted or subject, class or student group are changed) it is recommended to copy the existing lesson and to paste it which then triggers the assignment of a new lesson number. The aforementioned in-depth changes should be done in the new lesson number (take care regarding the right student groups of the individual coupling lines!), while the old lesson number is deleted in the new term (for more information go to item 1.2).

The changes lesson needs to be imported to WebUntis when the new term starts!

Withdrawing rights

Since it is not permitted anymore to create student groups in WebUntis we recommend to withdraw all users the right to create student groups in WebUntis. Just go to the respective user group and undo all checks for the following rights: 'Student assignment' ('Cre' and 'Del') and 'Master data Student group' (all rights). Assigning students to student groups is, however, still possible with this type of assignment of rights.

Additionally, this has the advantage that teachers see immediately when accessing their lesson where it will be necessary to define participating students (e.g. due to distributions).