Substitution lists

Substitution listThe WebUntis basic package allows you to show dynamic substitution lists on monitors.

Under <Administration> | <Monitor views> | <Substitutions> the administrator can create new substitution lists. These substitution lists are meant to be displayed on monitors. An example for such a scenario would be the entrance area of a school where these dynamic substitution lists show the students current changes in the timetable. Another example would be to show them in the teachers’ rooms. br>

The following graphs show examples for typical substitution lists which could be shown on various school monitors.

An example for classes (grouped by classes):

The substitution lists for teachers are similarly grouped by teachers:

The substitution list as an overview (<Administration> | <Monitor views>:

Note: Show substitution lists

The substitution lists must be activated once via the button: <Show in this browser> before they are shown for the first time. For non-public substitution lists a cookie is set for the respective browser so that only this internet browser has the permission to access substitution lists. This inhibits e.g. improper use by repeated use of school internal lists.

Note: Public substitution lists as of WebUntis 2017

As of WebUntis 2017, it is possible to create public substitution lists, i.e. the URL of the substitution list can be copied and can be shown on another computer or in another browser. To this end you need to activate the option ‘Public’ in the respective substitution list.

Tip: Copying of existing substitution lists

Substitution lists can be copied in the overview. Just highlight the checkbox of the list you want to copy and click on the <Copy> button.

Substitution monitors have many setting possibilities:

In the following a few important options will be explained in more detail:

Cancellations and substitutions in general

WebUntis provides you with many options for the settings of displaying substitutions and cancellations, e.g. 'Strike-through cancellations', 'Do not show cancellations if substitutions exist', 'Show cancellations', or for substitutions e.g. 'Only show future substitutions' (already passed periods of the day are not shown anymore), 'Show teachers which are to be replaced', etc.

Interval for paging

Define the interval for scrolling to the next page in seconds.

Interval for data retrieval from server

Define the interval for synchronising data, e.g. with a default value of 600 the data are synchronized every 10 minutes with the server.

Number of days

Define how many days you want to have displayed on the monitor. Depending on the size of the monitor it is necessary to either show more or less days.

Group by

Here you can choose between 'Teacher' and 'Class'. The grouping refers to the grouping of the displayed changes by class or teachers. You can, for instance, use a class monitor for the entrance area and a monitor grouped by teachers for the teachers’ room.

Do not show absent elements (teachers/classes)

If, for instance, you have many classes or teachers who are absent and this information only takes up space on the monitor without having any added value (because the absent elements are not on site), just activate this option.

Public

Define whether the substitution list is also available via a copy of the monitor URL in other browsers or computers. When this option is not activated then the substitution list can only be displayed in the browser in which it is to be shown.

For teachers show the

Select here which way the teachers’ names are to be displayed, e.g. short name, surname first name, title surname first name, personnel number, etc.

Colours

Define new colours as you wish.

'Header' and 'Ticker' (headings for paragraphs)

Define in general whether messages of the day are to be displayed in the header and/or as news ticker in the bottom area of the window. Additionally, WebUntis provides you with the possibility to change additional settings such as displaying blocked rooms, absent elements (teachers, classes) or a combination of free periods.

Moreover - as you are used to with Untis substitution lists - you now can activate a header in which absent or affected classes and teachers are shown. You also have the option to show the 'Messages of the day'.

Daily texts originating in Untis are imported to WebUntis as Messages of the day . For every individual message of the day you can specify if it should be shown in the respective substitution list or not.

Note: Messages of the day in substitution lists

Messages of the day can be displayed in the header or as news ticker by activating it for the respective message of the day and in the substitution monitor.

Note: Daily texts from Untis

Daily texts imported from Untis can also be displayed as dynamic substitution lists. Just go to <Administration> | <Integration> | <Untis> for administering all options you have for daily texts from Untis.