Online substitution planning

The web-based solution for organising your daily timetable

Flexible and fast scheduling of any substitutions online

Our web-based solution allows you to quickly and flexibly react to changes in the timetable on short notice, and to schedule any necessary substitutions. You can substitute a teacher immediately online.

Everybody involved is informed on the substitution by one click, and the substation scheduler always keeps control.

You can schedule any substitions online with WebUntis

Report ill via Untis Mobile app

Depending on the settings, teachers can report ill via our Untis Mobile app, or the administration or the Directorate enter their absence.

The teacher’s absence is directly integrated into the online substitution planning, and the consequent open substitutions are automatically calculated for every absence. Therefore, the substitution scheduler instantly knows for which periods they need to find a solution.

Substitutions due to activities

Open substitutions can occur due to absence reports by teachers but also due to activities such as excursions or additional lessons.

In such a case, the substitution scheduler simply enters the respective activity into the online cover planning and the consequent open substitutions are processed.

It's so easy to quickly find a suitable substitute teacher

Open substitution periods are immediately visible in your online cover planning, and the scheduler can select from several possibilities: cancellation, supervision or substitution.

In the case of a substitution, the scheduler immediately receives information on possible substitute teachers, e.g.: Is the teacher available at the required time? Does the teacher know the class they are going to supervise? Does the teacher teach the respective subject they are going to substitute?

The scheduler is provided with automatically generated suggestions on the basis of all the information available, and the adequate substitute teacher can be selected quickly and easily.

Inform or ask the teacher about the possible substitute period beforehand

The selected substitute teacher will immediately receive a push message on their smart phone via Untis Mobile app telling them about the new substitution.

Alternatively, you can ask the teacher beforehand, whether or not they agree to substitute a certain period via push message, and only after the teacher agreed to take over, the substitute teacher will be added to the substitute period.

Preparation for a substitute period

Absent teachers can add a note for the substitute teacher to every period.

Additionally, the substitute teacher can have a look in the digital class register which teaching content the respective period holds, so that they can prepare best for the substitute period.

Changes immediately up-dated

After adequate teachers are found for all open substitutions, the up-dated timetable can be published for everybody. Everybody involved will see the changes in the timetable, and will be up-to-date no matter where they are.

Keep control with the substitution counter

With just a few clicks, the substitution counter shows the substitution scheduler, how many cancellations and substitution periods a teacher had in a certain time range. The scheduler can define which type of cancellation are counted negatively and which are not.

This provides the substitution scheduler with even more information in order to be able to find an adequate substitute teacher. The number of cancellations and periods substituted by the respective teacher can be seen online in cover planning, and are included into automatic substitute suggestions.

Want to know more about online cover planning?

Have a look at our WebUntis demo slide show and get a first glimpse of WebUntis.

WebUntis demo slide show